Approved, business-grade tools
Your team moves off personal AI accounts onto business accounts you own and control, with settings that keep your data out of model training.
Managed AI Services
Service · Managed AI
Your team is probably already using AI. The question is whether it’s helping the business or putting it at risk. We set AI up inside your company the right way: approved tools, clear rules, workflows that save real hours, and training built on how your business actually runs. Then we manage it month to month.
Starts withA free AI audit
InstallsTools, rules, workflows
TrainsYou and your staff
OngoingManaged every month
What you get
Everything a business needs to use AI well, without hiring an AI department.
A plain-English AI use policy
What can go into AI, what never should, and who checks the output. Written for your business, not copied from a template.
Installed workflows
We build AI into the tasks that eat your week: quotes, follow-ups, reports, customer replies, documentation. Measured in hours saved.
Training on your own business
Courses built from your SOPs, documents, and processes, so your staff learn AI on the work they actually do. Progress is tracked.
Monthly management
New automations, tool updates as AI changes, usage reviews, and a short report on what was saved.
A team to call
When someone asks “can AI do this?”, you have people to ask instead of guessing.
Not sure where AI fits in your business? We’ll find 3 tasks it can take over, free.
How it works
Free AI audit
Lock down tools and rules
Install 2–3 workflows
Train your team
Manage and expand monthly
Audit. We look at how your team works today, what AI they already use, and where the hours go. You get 3 concrete opportunities.
Secure. We set up approved tools on business accounts and write your AI use policy.
Install. We build the first 2–3 workflows and measure the time they save.
Train. Your owner and staff get hands-on training built from your own documents and processes.
Manage. Each month we add automations, keep tools current, and report results.
Safe and secure by design
The biggest AI risk in most businesses isn’t the technology. It’s employees pasting customer data into personal accounts with no rules. We fix that first.
Without a plan
- Staff on personal AI accounts
- Customer and pricing data pasted anywhere
- No rules on what AI can send or publish
- Nobody owns it when something goes wrong
- Every employee figuring it out alone
With Managed AI
- Business accounts you own and control
- Clear rules on what data stays out
- A person approves anything customer-facing
- Usage reviewed every month
- One trained team working the same way
AI does the routine work. Your people keep the judgment and the control.
Who this is for
Manufacturers and industrial suppliers
You handle drawings, specs, and quotes that can’t end up in the wrong place.
Professional services
Law, accounting, and finance firms where client confidentiality comes first.
Contractors and service companies
You want faster quotes, follow-ups, and paperwork without adding staff.
It’s not the right fit if you want a one-time AI lecture. This is for owners who want AI working inside the business.
Why The Clay Media
We have built and managed systems for businesses since 2010, and we run AI inside our own company every day. We’ve built real AI systems for clients, like the quote portal that replaced spreadsheet quoting for a steel supplier. Managed AI brings that same work to your whole team.
Common questions
What is managed AI?
It’s like managed IT, for AI. We set up the tools, rules, workflows, and training, then manage and improve them every month.
Is my company data safe?
We move your team onto business accounts with data protections turned on, and your AI use policy spells out what data never goes into AI tools.
Will AI replace my employees?
The goal is to take repetitive work off your team so they can focus on customers and higher-value work. Your people stay in charge of decisions.
My team doesn’t know anything about AI. Is that a problem?
No. Training starts from zero and is built on your own processes, so it’s practical from day one.
How much of my time does it take?
A few hours during setup, then a short monthly check-in.
Find out where AI fits in your business
Book a free AI audit. We’ll look at how your team works and show you 3 tasks AI can take over safely, and what it would save.
No contract and no obligation.
The Clay Media has built and managed business systems since 2010. See our case studies.